Exclaimer and EO25-10: Helping Arkansas governments maintain a uniform email signature policy

Arkansas Governor Sarah Huckabee Sanders has issued Executive Order 25-10 as part of a statewide initiative to modernize IT services and strengthen security across government operations. A key requirement is that all executive branch agencies must implement a uniform email signature policy by September 14. 

This isn’t a matter of design preferences. Rather, it’s a mandate that’s meant to strengthen trust in digital communications and mitigate compliance risk.  

While agencies can meet the immediate deadline with support from the Division of Information Systems (DIS), the real challenge begins after rollout: keeping email signatures consistent, compliant, and manageable as staff and systems evolve. 

---

EO25-10 and the uniform signature requirement 

The Department of Transformation and Shared Services, through DIS, has directed every executive branch agency to adopt a consistent signature format. At first glance, this might seem like a simple design requirement, but in practice, it’s a matter of operational governance. 

A uniform signature policy: 

• Reinforces brand identity for State of Arkansas government entities 

• Establishes credibility and professionalism in citizen communications 

• Ensures disclaimers and legal notices are applied correctly across departments 

• Protects against reputational risk from inconsistent or outdated information 

The benefits are real. But without proper tools, IT teams face a significant challenge in maintaining these standards. Manually creating, distributing, and policing signature templates across hundreds or thousands of employees drains time and increases the risk of errors. EO25-10 creates a baseline, but sustainable compliance requires a strategy beyond templates.

---

The post-deadline challenge 

Meeting the September 14 deadline is only step one. Beyond that date, agencies will encounter the reality of signature drift as once-uniform signatures begin to diverge over time.  

Consider the following examples: 

• An employee’s job title changes but doesn’t get updated in their email signature 

• A department relocates, leaving old addresses still visible in outgoing emails 

• A statewide policy update requires a new disclaimer that must be added quickly 

Each of these scenarios introduces risk if not addressed centrally. IT staff could end up buried in support tickets, asked to fix inconsistencies one user at a time. Over time, these gaps erode compliance with EO25-10 and create unnecessary friction for both IT and end users. 

---

How Exclaimer supports long-term compliance 

This is where Exclaimer can deliver real value to Arkansas government agencies. Exclaimer’s email signature management platform is purpose-built for managing this kind of complexity at scale. 

Key capabilities include: 

• Centralized management: IT administrators can control all email signatures from a single dashboard, eliminating reliance on individual employees to make updates. 

• Automated consistency: Once policies are set, Exclaimer applies them automatically to every outgoing message, regardless of device or mail client. 

• Compliance made simple: Disclaimers, security notices, and other legal language can be applied uniformly, meeting regulatory requirements without additional work. 

• Scalable deployment: Supports multiple departments and agencies, adapting policies for different needs while maintaining overall uniformity. 

• Audit-ready records: Built-in logging provides a clear history of signature changes, supporting transparency and accountability during compliance reviews. 

A dynamic solution like Exclaimer helps government agencies adapt as policies and people change over time. 

---

Benefits for Arkansas governments 

For executive branch agencies, adopting Exclaimer provides benefits that extend well beyond EO25-10 compliance: 

• Sustained adherence: Agencies can meet the September deadline and remain compliant automatically, without relying on ongoing manual intervention. 

• Reduced IT burden: IT teams spend less time fielding signature-related support tickets, freeing resources for higher-value projects. 

• Professional, trustworthy communication: Citizens receive consistent, accurate, and professional correspondence that reflects the credibility of state government. 

• Security alignment: Prevents unauthorized modifications that could introduce misinformation or weaken public trust. 

• Future flexibility: As policies evolve, IT can roll out updates instantly across all users, ensuring every message reflects the latest standards. 

Ultimately, these benefits allow government IT teams to focus on modernization priorities while signatures take care of themselves. 

---

Conclusion 

EO25-10 is an important milestone in Arkansas’s broader initiative to modernize IT services and improve digital trust. The state has supplied agencies with email signature standards to help meet the September 14 deadline.

But sustaining compliance requires more than a list of must-haves—it requires centralized, automated control. 

Exclaimer equips organizations with the tools to maintain consistent, compliant, and professional email signatures. By reducing IT overhead and enforcing legal standards, Exclaimer helps Arkansas agencies meet the requirements of EO25-10 and strengthen the reliability of government communications well into the future. 

See it in action

Start your 14-day free trial of Exclaimer today and see how simple consistent, compliant email signatures can be.

Get started for free